Digital Office Concierge: Business Space Management
A service for flexible management of office spaces and coworking spaces, Digital Office Concierge.
Challenges Faced by Office Center Owners and Management Companies
Delayed payments by tenants
Slow paperwork process - tenants forget, evade, or wait for income, often leading to cash flow gaps of up to $10’000 and above
Complex space management
Manual management of tariff grids, additional services, and communication with tenants slows down development and revenue growth by at least 10%
Decreasing tenant loyalty
Without the development of a modern business environment, tenants leave in search of more attractive conditions.
Lack of security control at the premises
Not all visitors to the site are authorized, leave the property on time, and are under control - risks of theft and property damage, excessive consumption of coffee and printing resources.
Digital Office Concierge Service Solves Key Issues for Office Space and Coworking Owners
Predictive control of accounts receivable
Solution to cash flow gaps and slow document turnover
Unified database of all current tenants, their tariffs, and payments - no one gets lost
Automatic billing saves up to 120 hours of management work per year
Systematic payment reminders speed up cash inflow
Office Space Management
Solution to inefficient manual management of office centers
Organizing a service model for workplaces with a marketplace for additional office services increases revenue per square meter and promotes sales increase
Booking module for meeting rooms, conference halls, and flexible workspaces simplifies short-term rental management and increases sales to external clients
Event module improves community interaction, enhances space attractiveness, and turns the property into a magnet for new clients and their guests
Loyalty and feedback system builds long-term relationships with residents, increases repeat sales, and promotes additional platform recommendations
Flexible tariff management allows quick adjustments to current market conditions and informs clients about changes
Enhanced Access Control
Solution to unauthorized access and consumption of shared resources
Authorization of residents, tenants, and their guests - collecting and segmenting each visitor increases property security and enables effective marketing communications
Notifying tenants and their guests about the end of an event or rental periods ensures presence control on the property
Control over coffee machines and printers use can reduce consumables costs by up to 50%
Smart Office
Automation of office and coworking device management through a user application
Lighting control for offices and individual workplaces
Air conditioning and ventilation management
Heating control
Connecting smart devices such as coffee makers, kettles, humidifiers, and managing them from a mobile application
Voice control through integration with voice assistants
Data-Driven Solutions
Solving the problem of unexploited property potential
Convenient interface for accessing analytical data
Identify strengths of the site and business scaling points
Eliminate unprofitable elements and perform digital transformation
Export and share comprehensive reports on required indicators with colleagues
Create detailed BI reports for owners and investors
Уведомления
Получение уведомлений об оплате и других событиях на объектах
Sign up for a demonstration
We'll show how the service's functionality solves your tasks during the presentation
Frequently Asked Questions
Are there separate apps for tenants and visitors?
It's one application where tenants, once authorized, gain access to their functionality, while visitors use the app without authorization, having limited guest functionality.
How is data security ensured?
All data is stored in modern data centers that provide physical security. Information security is guaranteed by an advanced rights distribution system and encryption.